Financial Aid for Full-time Programs
The primary goal of the financial aid program is to provide financial assistance to students who, without such aid, would be unable to enroll in Butler County Joint Vocational School District programs. No student interested in attending Butler County Joint Vocational School District should fail to apply because of an inability to meet the expenses. The financial aid office attempts to provide assistance to deserving students whose personal and family resources are not sufficient.
Financial assistance should be considered as supplemental to the individual and family effort. Application for financial aid should begin at least two months before the student's classes begin.
In cases where serious financial problems exist, the individual may make an appointment with the Adult Education Administration to present information for further consideration.
General Eligibility Requirements
The following eligibility requirements apply to TITLE IV FEDERAL FINANCIAL AID PROGRAMS. The Veterans' Administration, J.T.P.A., Ohio Rehabilitation Services, and other organizations or agencies may have additional or differing requirements.
1. CITIZENSHIP - All applicants for federal aid must either be a citizen of the U.S. or be an eligible non-citizen.
For non-citizens, acceptable documentation that proves eligibility must be provided.
Those in the U.S. on an F1 or F2 student visa only, or on a J1 or J2 exchange visitor visa only, are not eligible.
2. ENROLLMENT- An individual must be enrolled as a regular student in a full-time job-training program. Anyone currently enrolled in an elementary or secondary school is NOT eligible for Federal Student Aid.
3. SELECTIVE SERVICE- Anyone required by law to be registered for Selective Service will be eligible for Federal Student Aid only if that requirement has been met.
4. NOT "IN DEFAULT" - Anyone currently in default on any loan or owing a refund on any grant made under Title IV of the Higher Education Act of 1965 as amended at any institution will NOT be eligible for Federal Student Aid.
5. ACADEMIC QUALIFICATION- To receive aid from Title IV financial aid programs, a student must be academically qualified for study at the post-secondary level. Anyone with a high school diploma or its equivalent (G.E.D.) is always considered to be academically qualified for Title IV purposes. (Adult Education requires a high school or equivalency diploma for enrollment as a regular student.)
A proven course of G.E.D. study is provided by the Middletown City Schools at no charge. Individuals wishing to pursue G.E.D. studies may contact Middletown's Community Education office for G.E.D. information.
6. SATISFACTORY PROGRESS- Financial Aid, in the form of Grants or Loans, is available only to those students who are making satisfactory progress toward a Certificate of Program Completion. In order to be considered to be making satisfactory progress, a student must maintain acceptable grade averages (at least 76% at MTC and 70% at DRL) and attendance (at least 85 percent).
If at any point in the student's program, the Designated Administrator determines that a student will not complete the program, the Financial Aid Coordinator will be notified and appropriate reporting to financial aid funding sources will be accomplished. This policy applies particularly to Veterans' educational benefits.
FINANCIAL AID TRANSCRIPT
An applicant for Financial Aid who has previously attended another post-secondary school (university, college, technical, trade or other school after high school) may be asked to submit a Financial Aid Transcript from that school to document how much, if any, Financial Aid was received.
The requirement would particularly apply to students who have attended another post-secondary institution in the same award year in which they are enrolling. Other students whose financial aid history is unclear or incomplete on the Institutional Student Information Record (ISIR) or on the student's Student Aid Report may be asked to complete the Financial Aid Transcript requirement.
IT IS THE STUDENT'S RESPONSIBILITY TO SEE THAT THIS FORM IS COMPLETED, SENT, AND RETURNED TO US BY THE FORMER SCHOOL. NO FINANCIAL AID FUNDS WILL BE DISBURSED UNTIL A STUDENT'S FINANCIAL AID HISTORY HAS BEEN DETERMINED.
The Financial Coordinator stands ready to help any and all students complete this requirement.
CHANGE OF CIRCUMSTANCES
Students are responsible to report any significant changes of circumstances to the Financial Aid Coordinator, including enrollment status, satisfactory progress, and permanent address.
There are severe penalties for falsification of financial aid documents. Willful misrepresentation will be reported to the proper authorities.
Students may be required to provide documents that verify statements made on the Application for Federal Student Aid.
A student whose application is selected for verification must complete verification no later than sixty days from the student's last day of enrollment or August 30, whichever is earlier. If an applicant fails to complete verification by the applicable deadline, he or she forfeits eligibility for Federal Student Aid.
DETERMINATION OF INDEPENDENT/DEPENDENT STATUS
An "independent" student's Title IV eligibility is calculated using the students (and spouses) income for the calendar year preceding the current school year.
A "dependent" studentsí eligibility calculation includes the parents' income for that year.
Financial Aid eligibility is usually based on income figures for the calendar year previous to the current school year. If a student's income for the current year is significantly lower than the base year's income for reasons such as unemployment, illness, etc., (s)he may request that eligibility be calculated using the "current" year's income rather than the "base" year. For more information on meeting "special conditions," see the Financial Aid Coordinator.
A student who is recommended by the Financial Aid Coordinator as potentially eligible for Title IV financial aid may be permitted to enroll and attend class while the processing of the grant or loan is underway. The student must, however, sign a promissory note stating that (s)he will be responsible for all school fees and tuition should Title IV funding not be awarded, or should the student drop out before eligibility is completed.
The law permits the Financial Aid Coordinator a certain amount of latitude to exercise "professional judgment" in making adjustments for some students whose circumstances do not fit into "normal" or pre-planned categories. The Financial Aid Coordinator stands ready to assist any student on an individual basis and to consider special circumstances that might change eligibility. All students are encouraged to bring inquiries directly to the Financial Aid Coordinator.
Information concerning campus security, percentage of program completers, and job placement is updated annually and is available at the Adult Education office.
TYPES OF FINANCIAL ASSISTANCE
Federal Pell Grant: The Pell Grant is money available through the Federal government and does not have to be repaid. This grant is based upon the student's financial need. The amount of the award is determined by the student's expected family contribution and the cost of attendance. To apply for a Pell grant, the student must complete a Free Application for Federal Student Aid form available in the Adult Education Office.
Federal Stafford Loan Program: Low-interest student loans are available through the Federal Family Education Loan (FFEL) program. A "subsidized" Stafford Loan is awarded based on financial need. If a student qualifies for a subsidized loan, the Federal government pays the interest on the loan until repayment begins and during authorized periods of deferment. An "unsubsidized" Stafford Loan is not awarded on the basis of need. If a student qualifies for an unsubsidized loan, interest is charged from the time the last disbursement is made until it is paid in full. A student loan is a debt which must be repaid.
PLUS Loans: PLUS loans are low-interest loans which enable parents with good credit histories to borrow to pay the educational expenses of a dependent child who is enrolled at least half-time in an undergraduate program.
ENTRANCE and EXIT interviews will be scheduled for all students receiving loans. Attendance is required.
Many programs offered by Butler County Joint Vocational School District are approved to accept and train veterans who qualify. Our counselors are available to work with veterans and provide information regarding government reimbursement. A student using Veterans Administration benefits may have those benefits terminated when he/she has missed 10% of the total program hours.
JOB TRAINING PARTNERSHIP ACT TRAINING GRANTS (JTPA)
Eligible residents of Butler County and several neighboring counties have been provided training through Butler County Joint Vocational School District through this federally funded program. For more information contact the J.T.P.A. office in your area or the Financial Aid Coordinator at the school. In Butler County, PIC/ETA administers J.T.P.A. funds.
JOB OPPORTUNITIES & BASIC SKILLS (JOBS) FUNDS
Department of Human Services ADC/J.O.B.S. clients may be eligible for J.O.B.S. funds assistance through the Department of Human Services. For more information a client should contact his/her case worker.
Please contact the Financial Aid Coordinator for more complete information about financial aid programs.